When you create or edit an article in Notiondesk, its visibility depends on its status property. This guide explains what each status means, how visibility works, and how to make new articles start as drafts by default.
Default behavior: articles are published automatically
When you first set up Notiondesk, the default article template in your Notion database has the status set to Published.
This helps teams quickly publish articles without needing extra steps, but if you prefer to review or edit before publishing, you can change this default.
How to make new articles start as draft
To have all new articles start as Draft instead of being published:
- In Notion, open the Articles database
- Click the arrow next to New and choose Edit.
- Find the Status property and change it to
Draft.
Understanding the “Review” status
If you change a published article to Review, it stays visible on your help center, but only the last published version. This lets you work on changes safely in the background.
The new version won't appear until you manually set the status back to Published
Want to unpublish an article?
If you don't want an article to be visible at all:
- Set its status to
Draft
- This will remove the article from your public help center.
Status overview and visibility
| Status | Visible to visitors? | What it does |
|---|---|---|
| Draft | No | The article is hidden from the help center. Use this to keep it private. |
| Review | Yes (last published version) | Lets you make changes without publishing them right away. The published version remains visible until you set it back to Published. |
| Published | Yes | The article is live and visible to visitors. |